LaserQuote Functionality

Computer platform independent

LaserQuote works on any operating system supporting Java technology including Windows, Linux and Mac OS X.

Works with SQL-compliant databases

LaserQuote works with several popular SQL databases, such as My SQL, Oracle, MS SQL Server, MSDE and Cloudscape/Derby. LaserQuote imposes no limits on the amount of managed data. This depends only on the capacity of the selected database.

Multiple users

LaserQuote allows multiple users to access an application at the same time. LaserQuote imposes no limits on the number of concurrent users.

Document and picture data types

Documents and pictures can be stored in the database just like any other data. While pictures are automatically displayed on forms, documents can be viewed within a browser by the appropriate document editor.

Calendar view

LaserQuote allows displaying appointments or other time-based data in a calendar view similar to a diary. There are five separate calendar views: day, week, working week, month, and year. Users can switch between the views or create a new appointment with a single mouse click.

Document management

LaserQuote allows working with any type of electronic document or file. Documents can be stored, retrieved, printed, exported and saved to disk, imported from disk, attached to e-mails and viewed within a browser with the appropriate editor.

Outgoing e-mails

LaserQuote can automatically send e-mails. Rules are used to specify conditions when e-mails should be sent. E-mails can be easily personalized:

• Subject and body of an e-mail may include place holders for data (like client name) to be taken from the database and inserted into the e-mail.
• E-mail attachments can be specified as document templates, which are automatically converted into personalised documents when e-mail is sent.

Access to data

LaserQuote supports access restrictions based on user categories and access restrictions based on data ownership:

• Access restrictions based on categories of users allow selecting, on a very detailed level, which data is available to users of different categories.
• Access restrictions based on data ownership restrict users other than the data owner from viewing/changing the owner's data. For example, staff members may be allowed to change their own details but not those of other staff members; customers may be allowed to change their own details, but not even see details of other customers.
• LaserQuote automatically makes data read-only or removes it from data forms altogether based on data access restrictions for a particular user.

Customer - CRM

Create customer records 

Multiple contacts per company 

Email integration 

Set target net profit for each customer

Record and control at admin level account and credit terms 

Separate notes for transport,production and programming

Each customer is supplied with secure log in to the system

Full history tracking of changes by user time stamp and modification

Customer record is linked to a facility location

Create letters

Create customer notes

Create customer related alerts

Raise quotes from customer screen

Display all parts that were manufactured or quoted for customer

Print Credit Application

Print Dispatch Label

History of all Quotes , Orders ,Jobs , Communications Alerts with drill down

Quotes and Parts

Create Part Definition   

Create Component Definition

Find a Part

Find a Sheet Metal Work Item

Create a Quote

Find a Quote

Parts can have one or multiple work items

Each work item has its own criteria and profitability

A part can be unique to a client or used for multiple clients

Parts can have profile cutting , sheet metal , subcontractor , inventory , miscellaneous work items

A quote can be printed or emailed

Quotes have status flags like Won , Pending or Lost

Each quote can be followed up with feedback notes

Customisable delivery options and lead times

Unique message notes available for each quote

Quote can be generated into Order

Jobs and Customer Orders

Create Order from Quote

Create Order from Parts

Find a Customer order

Deliver a Customer Order

Sign a Customer Order

Find Job

Display Active Jobs

Production Data Collection

LaserQuote generates bar coded work flow

Bar codes are scanned at all stages of production from any terminal

Operator activity is logged and linked with equipment

Jobs can be started , stopped , paused , finished and shifts can change

Paperless operation with machine operators accessing their jobs list on a monitor

Machine operators have access to all recorded job data including digital drawings

System can record operator comments

All machine operator data collection is free to access no licence required

Job Schedule automatically adjusted when a job is finished or takes longer then scheduled

Customers can access online the schedule for their active jobs

Programming

Allows for smart programming of any profile cutting process

Will display different list depending on selected process type

Can nest multiple parts from multiple clients

Interacts with the Scheduler and adjust accordingly

Logical statuses for programmed jobs are used : New , Started,Waiting for Approval,Waiting for Material ,Ready for Production.

A nest can be edited all the way until it is read and printed by the machine operator

Sheet Metal jobs feature are ready for production and do not require programming

Records full program history with easy to read messages

Links with inventory and adjusts it when material is allocated to a job

Can differentiate between same type material but different finish preventing nesting in the wrong material

Tracks customer supplied material separately

Suppliers and Materials

Create suppliers , similar interface with the customer one

Find Supplier

Create Material

Find Material

Create supplier product

Create spare part

Find product

Create Subcontractor

Find Subcontractor

Purchase Orders and Inventory

Create Purchase Order for product , material , service or subcontractor

Links with your accounts descriptions and classes

Track pricing history for all materials

Same product multiple suppliers

Linked to the part definition where it offers all suppliers for one product as an option

Find Purchase Order

Receive Purchase Order via monitor or barcode

Manually add inventory

Stock take feature

Spare parts and consumables with minimum levels

Equipment

Create and record every piece of equipment in you business

Record and keep service manuals , model no , price

Link equipment to one or more service suppliers

Schedule servicing based on any unit of measure ( hours , kg , cycles etc )

Record metering of time or cycles

Link servicing to Purchase orders and dispatch a task to a dedicated staff member

Documents

Attach or insert any digital document ( dxf dwg pdf tiff etc ) to any record in LaserQuote

Search for document by type , name or comment

Create new templates for onsite version specific to your business

Store digitally your Quality Assurance documentation in a familiar explorer type document management

Copy , Create , Move documents and folders

Drag and Drop capability

Right click capability

Staff

Create staff

Allocate various levels of security

Change login details and passwords

Create alerts for staff

Search and create appointments

View your tasks

Integrated with Trouble Ticket

Reports

Multiple queries and reports on"

• Customer Orders
• Parts
• Quotes
• Jobs
• Purchase Orders
• Inventory
• Production

This section is ever expanding . If you have a good suggestion for a logical report we will incorporated in the new version.

Integrations

• LaserQuote is currently integrated with AutoCadWS and enables user to open,edit,print and share DXF and DWG files natively in a web browser
• Synchronisation with QuickBooks and MYOB . Export of invoice , purchase order and customer and supplier data without user involvement.
• Automatic Nesting and part time calculation with QuoteFab.